Matriculating Student Checklist

Pre-Orientation Checklist
Student Checklist- To be completed prior to 1st day of Orientation
Class Communication

You will receive an email in early spring (sent to your UIW email account) inviting you to join Slack. Slack will allow you to connect with your classmates before classes begin. The Slack email will be sent to your UIW email account. Please follow the UIW email set-up below (when available). Please check your junk email, if you do not see the information in your inbox.


Official transcripts from all colleges/universities attended are required, including dual credit and summer transient coursework, must be submitted by June 30, 2019. Transcripts for courses in progress during Summer 2019 must be received by September 1, 2019. Please mail transcripts to:

UIW School of Physical Therapy

Attn: Director of Enrollment

4301 Broadway, CPO 412

San Antonio, TX 78209

If you have or will complete the 6 week online Medical Terminology, please remember to scan and email a copy of your certificate of completion to

The following links will take you to sign up for these courses. Please note the last day to register for these courses and complete them before orientation is June 12, 2019.

Financial Assistance

Submit your FAFSA to UIW School Code: 003578. You will receive a financial aid award letter within 2-3 weeks of UIW receiving your FAFSA.

  • When filling out the Graduate PLUS Loan Request Form the amount you request will be divided up equally for Fall 2019 and Spring 2020. Ex. If you request $4,000 you will get $2,000 for Fall 2019 and the remaining $2,000 in Spring 2020.
  • Heather Miller, Financial Aid Advisor- or 210-829-6008.
Laptop System Requirements

Please review the Laptop System Requirement document that is emailed to you in early spring. Please make sure that your laptop meets all specifications listed. If you have any questions, please contact the Saidoff Help Desk at

Background Check

See the directions from StudentCheck that is emailed to you in early spring. Background checks typically take 3-5 days, however you should initiate the process no later than July 15, 2019 to ensure your check is cleared prior to classes beginning.

Direct Deposit

Submit the Direct Deposit Authorization Form that is emailed to you in early spring for Student Refunds to the Business Office (see address at the bottom of the form- please do not return to School of Physical Therapy) to enroll in eRefunds. A refund occurs when your financial aid exceeds the charges on your UIW account. Enrolling in eRefunds ensures you receive your aid as quickly as possible. Additional information can be found online at: the Business Office e-refunds website.

UIW Email

UIW email is the official form of electronic communication. You will receive an email in early spring letting you know when you can begin setting up your UIW email. Once email set up is available you will set up your UIW email by going to the UIW homepage and clicking “Mail” at the top right.

  • Username: UIW email
  • Password: PIDM/Student ID
Cardinal Apps

You will receive instructions in early spring to set up your student portal, Cardinal Apps. You will be able to view your financial aid, schedule, and bill here (schedule and bill not available until later in the summer when we have registered you). Go to the UIW homepage and click “Cardinal Apps” at the top right.

  • Username: The first part of your email address (ex. use jadoe as username)
  • Password: PIDM/Student ID

The book list for the Class of 2022 will be provided during the summer.

You may purchase your books from any vendor and all books are needed prior to school beginning.

  • The Office of Financial Assistance may be able to give you a “bookstore credit” if you ask for it after you have verified financial aid. This will enable you to use your aid to buy books through the UIW bookstore or the UIW bookstore website. Please be aware that the cost of books may exceed the allotted credit. This might be the most convenient method, but not necessarily the least expensive.
  • If you choose to purchase your books through another vendor, you will need to pay for them out-of-pocket prior to receiving your financial aid.

You will receive by email a listing of nearby apartments in early spring. This may not be an inclusive list, and no specific apartment is endorsed by UIW.

Health Insurance

If you plan to carry insurance that is not through UIW, it will be necessary to submit a waiver. If you do not submit a waiver by the deadline indicated on the Academic Calendar, you will see an insurance charge billed to your student account. Access the waiver on the Business Office website.

Please note you will not be able to waive your insurance until we have registered you in early August.


You will not need to register for classes, this part will be taken care of by our office. You will be registered for classes in early August.


Please review the following immunization information from our Director of Professional Practice Education (PPE). You must provide original documentation (electronically) of the following vaccinations during orientation. If you obtain the titer, a booster or additional series may be required if immunity is not achieved.

  • Hepatitis B series and/or titer- Three (3) shot series or titer
  • MMR series and/or titer- Two (2) shot series or 1 if born before 1957 or titer
  • Tdap within the last 10 years (or qualified waiver-current within the last 2 years) - The Tdap has been available to those over the age of 10 since 2005.
  • Please do not confuse the requirement for the DTaP (given to those up to the age of 7).
  • Td alone will not meet the requirement.
  • Varicella Zoster series, and/or titer or history of (chicken pox) disease - Two (2) shot series, titer or proof of disease medically documented by a licensed health care provider.
  • TB Baseline (Two-step) Skin Test - TB test is administered and read followed by a second TB test and reading within 1-3 weeks after initial test reading. TB Skin test or clinical assessment by healthcare provider will have to be completed on an annual basis. Negative chest x-ray required for positive test results. Please see link for further clarification from the CDC.

If you will be under the age of 22 when school begins in August 2019:

  • Bacterial Meningitis- submit vaccination record to UIW Health Services. Include your full name, UIW student ID# and contact number and email record to or fax to 210-829-3125. Additional information, including exemption information, can be found online at the Health Services website

Please direct immunization inquires to Victoria Shipley,, 210-283-6939 in the Professional Practice Education office.

Disability Support Services

If you have a disability which requires accommodations, please contact Disability Support Services or 210-829-3997


Student orientation is mandatory and will be the week of August 12-16. More details regarding mandatory orientation and family orientation (optional) will be supplied this summer.